SEC 7. — No government department, bureau, agency and instrumentality shall dispose of, destroy or authorize the disposal or destruction of any public records, which are in the custody or under its control except with the prior written authority of the executive director. 17 January 2003. (3) Specified how it intends to dispose of the protected record. — (a) The executive director may, by notice in the Official Gazette made after consultation with any local government concerned, declare that a local government record is a protected record for purposes of this Act. — If for any reason, any portion or provision of this Act be declared unconstitutional, other parts or provisions hereof which are not affected thereby shall continue to be in full force and effect. Rules and Regulations. Declaration of Policy. SEC 27. All agreements and contracts entered into by the Records Management and Archives Office shall remain in full force and effect unless otherwise terminated, modified or amended by the National Archives of the Philippines. SEC 32. (e) At any time, the head of the controlling local government, having regard to any relevant standard or advice issued by the executive director, may vary or withdraw a condition imposed. SEC 20. The executive director shall have a fixed term of five years. (q) “President” refers to the President of the Republic of the Philippines. The petition for mandamus was filed Monday by Atty. Due to privacy laws, recent records may not be displayed. Public Inspections of Open Access Records. — (a) The executive director may, by an instrument in writing, delegate and/or appoint an acting director designated as officer-in-charge whenever he/she shall be unable to perform the duties of his/her office due to illness, absence or other cause, and in such case the person so appointed may perform all the duties imposed on the executive director by law until such temporary designation is deemed revoked. (a) Heads of government offices shall cause the transfer of the following public records under their control and custody, to the control and custody of the National Archives: (1) Archival materials or collections of any government office which are more than thirty (30) years old and which can no longer be maintained and preserved; (2) Noncurrent public records that, in the judgment of the executive director, are of permanent and enduring archival value or both to warrant their preservation; (3) Public records of a government office that ceases to exist as a public office, or ceases to exercise a function to which its public records relate, unless otherwise provided by law that a government agency shall take over the responsibilities for those public records; and. — The executive director may give notice in writing directing the head of a government office or of an approved repository to report to the executive director or to any other person on: (1) Any specified aspect of its record keeping practice; or. Heads of all government departments, bureaus, agencies and instrumentalities concerned shall endeavor and ensure the full public accessibility of said registry. The records officer or an archivist of a government office shall head the said archives and records office/unit. ADMINISTRATIVE PROVISIONS. (b) For the purpose of subsection (a) and subject to subsection (c), the executive director shall have the power to inspect the contents of any classified records and declassify those classified records which are in the custody and under the control of the National Archives. SEC 8. SEC 31. Abolition and Transfer. (4) Direct an approved repository to transfer public archives to the possession of the National Archives, another approved repository or the controlling government office. For more information, visit our Authentication webpage here. Separability Clause. By: Tax and Accounting Center Philippines. GLORIA MACAPAGAL-ARROYO (2) Any successor to the LGU that is abolished, merged or reorganized. SEC 48. 02, also known as the Freedom of Information (FOI) Program, on July 23, 2016 in Davao City.The executive order established the first freedom of information (FOI) Program in the Philippines covering all government offices under the Executive Branch. Status Report of Philippine Public Libraries and Librarianship Survey Questionnaire - 52 - viii For physical records not currently accessible, FPPC staff will provide those records when staff is able to access those records. Such audit shall be conducted after five years from the date of effectivity of this Act and thereafter. (3) May specify a date for the transfer of the records to the control of the executive director. Towards this end, the National Archives of the Philippines shall conduct an archival audit consistent with the provision of Section 34 hereof. (x) “Records” refers to information, whether in its original form or otherwise, including documents, signatures, seals, texts, images, sounds, speeches, or data compiled, recorded, or stored, as the case may be: (2) On film, negative, tape or other medium so as to be capable of being reproduced; or. (10) Obtain, recover, transfer and have custody and management of all the public archives not in the custody of the National Archives; (11) Accept, store, preserve and conserve any public archive transferred to the National Archives; (12) Establish, maintain, operate regional archives and records centers and/or provide technical assistance to government agencies on the establishment of agency records centers; (13) Identify and make copies of vital public records which are essential to the continuous operation or reconstruction of an organization during and after an emergency and also those records essential to the protection of rights and interests of that organization and of the individuals directly affected by its activities; and. The Philippine Commonwealth Army was created by Philippine Commonwealth Act Number 1, approved December 21, 1935. Protected Records of Local Governments. Join our mailing list to receive the latest news and updates from our team. — (a) The requirement to transfer public records under Section 20(a) does not apply to the following: (1) Public records whose disposition are under or part of specific acts, laws or regulations; (2) If the head of the controlling government office and the executive director have agreed in writing that the transfer of the public records may be deferred for a specified period on any conditions that the head and the executive director consider appropriate; or. In 1889, however, the Spanish government created the Central Office of Statistics (Central Estadística). Records ... ACCESS – refers to the granting of permission to: (1) Use the reference service of an ... and preserve archival records and make such records available for public use. Public Access, Determination of Access Status as Open or Restricted. OSCAR G. YABES The public can inspect or receive a copy of any record unless the record is exempted from — (a) The executive director shall authorize in writing the disposition of a public record other than those referred hereunder: (1) Transferring control of the public record to another government office; (2) Transferring control of the public record to the executive director; (b) Before authorizing a disposition of a public record under subsection (a), the head of a government office shall give the executive director at least thirty (30) days notice prior to: (1) The intention to transfer control of the public record, with a general list and description of the public record concerned; (2) The intention to dispose of the public record, with a general list and description of the public record concerned; and. A criminal record, also called a police record, is a person’s criminal history established when charges are brought against someone. (g) A restriction on public access to a public record shall be noted in the Public Access Registry, in accordance with Section 15(e) (1) of this Act. (2) Authorize the disposal of the protected record identified under subsection (c)(2). The provision of this section applies, with the necessary modifications, to local government records and local government archives. If it relates to local genealogy, then there’s a place for it here. — Executive Order No. — (a) The executive director shall, from time to time, review or cause the review of any classified records which are in the custody and under the control of the National Archives. The executive director shall be appointed by the President. Prescription of Offenses. It is a bit outdated, though – its focus is on research in family history centers or possibly on location, and ignores the internet. — All government offices, including GOCCs shall prepare and submit a records disposition schedule in the prescribed form, which upon approval by the executive director shall govern the disposition of all the records of that government office. From May 15, 2019, the Consulate cannot authenticate the signatures on the following public documents: (1) notarized documents and (2) documents signed/issued/certified by a Federal, State, County, City, University or School Official.. Short Title. SEC 42. It refers to the right of the people to information on matters of public concern. Republic of the Philippines (b) The National Archives of the Philippines shall maintain the existing staffing pattern provided under Executive Order No. This Act which originated in the House of Representatives was finally passed by the House of Representatives and the Senate on December 20, 2006 and February 19, 2007, respectively. The clerk usually records a copy of the marriage certificate in the meeting's records. After the case is adjudicated, the record is still there reflecting the charge, and whether the … Our missions is to make public data available to everyone, free of charge. Public and Private Records can be an excellent source of information when looking for people. The Bureau of Internal Revenue (BIR) issued Revenue Regulations No. SEC 21. — (a) There is hereby established a National Archives of the Philippines where public archives shall be stored, preserved, conserved and made available to the public. (b) “Approved repository” refers to a repository to be established by the President, which is provided under this Act. PURPOSE, OTHER PRELIMINARY PROVISIONS, AND KEY (b) The executive director may defer the transfer of any public records if he/she is satisfied that by reason of the nature of the public records concerned, the immediate transfer of the public records shall prejudice the administration of any public office or would be contrary to public interest. (1) At any time after giving reasonable notice, inspect an approved repository; (2) With the agreement of the head of the controlling government office and the consent of the approved repository, deposit public archives in an approved repository, or conditions on, or issue instructions to, an approved repository for the purpose; (3) Impose standards of ensuring that the national interests in the public archives are preserved; the public archives are properly maintained and appropriate public access to the public archives is maintained; and. — This section shall apply to all public records regardless of whether they were taken possession of before or after the effectivity of this Act. One of the most useful online resources is the Philippines Research Outline [PDF] of the LDS. SEC 35. — Pursuant to the provisions of this Act, the National Archives of the Philippines shall institute a comprehensive program for the registration and accreditation of various public archives nationwide. google_ad_height = 90; Search for public records in the Philippines. (c) Nothing in this section shall be deemed to authorize the transfer of classified records except with prior written consent of the head of the government office charged with the control and custody of public records. — The executive director may, after giving reasonable notice to a government office, inspect the system and procedure of maintaining, including the storage or condition, of such public records that are under the possession, custody or control of that office: Provided, however, That the executive director is prohibited from exercising such power to inspect in cases where public records: (2) Are restricted by other legislation without the consent of the head of the controlling government office. See the “Court Records” section of this outline concerning annulments and legal separations. Deferred Transfers of Public Records. AN ACT TO STRENGTHEN THE SYSTEM OF MANAGEMENT AND ADMINISTRATION OF ARCHIVAL RECORDS, ESTABLISHING FOR THE PURPOSE THE NATIONAL ARCHIVES OF THE PHILIPPINES, AND FOR OTHER PURPOSES. Philippine President Rodrigo Duterte signed Executive Order No. Transfer and Storage of Non-Current/Inactive Records Termination of Office. Reorganization. Subscribe to the PeopleSearch.ph mailing list to receive the latest news and updates from our team. Online Public Access Catalog. The change is due to the Philippines officially becoming a party to the Apostille Convention. SEC 4. (j) “Government office” refers to any public office, department, bureau, agencies and instrumentality, whether belonging to the national government or an LGU. Such prohibition on public access shall be noted in the Public Access Registry, in accordance with Section 15(e)(2) of this Act. Search for peoples names found in digitized versions of laws, statutes, jurisprudence, presidenti... Index of Philippine public records. Secretary of the Senate, (Sgd.) SEC 13. SEC 11. Competent Court. Power of Review. Public Records. SEC 9. Sources of records that may assist you. The right of the people to information on matters of public concern shall be recognized. Reg. (g) “Disposal” refers to the act of selling, burning or any other way of discarding valueless records in accordance with the provisions of this Act. 5. (iv) The conditions agreed to under Section 23 as to public access for protected records transferred to the control of the executive director. Power to Delegate. JOSE DE VENECIA JR. libraries of the National Library of the Philippines have problems in terms of accession records of the library, access to latest book collections and incomplete facilities. Under RR No. SEC 14. — This Act shall be known as the “National Archives of the Philippines Act of 2007”. In case of vacancy in the position of the executive director, the appointee shall serve the unexpired term of the predecessor. Additionally, responses to requests made by US mail may be delayed due to potential delays in receipt of mail. — Any public officer against whom any criminal prosecution under a valid information under this Act or under the relevant provisions of the Revised Penal Code is pending in court shall be suspended from office. Inventory of Public Records. Criminal Records Checks Philippines. (14) Publish any public archives or any part of the archives subject to the terms and conditions on which they are obtained and subject to copyright laws. Inquiries about usage or reproduction of materials should be sent by email. This collection contains 5,128,622 records. SEC 41. The NSO (National Statistiscs Office), who is responsible for the civil registration in the Philippines, has a useful civil registration section. — This Act shall take effect fifteen (15) days after its publication in the Official Gazette or in at least two national newspapers of general circulation whichever comes earlier. Click on the image to access the Investigative Resource Center Gadget for your iGoogle page or website. (3) Any successor of a public office that is abolished, merged or reorganized. (3) To assist in any activities as may be deemed necessary by the executive director. On the same date, President of the United States Franklin D. Roosevelt, issued Presidential Order (6 Fed. — Until otherwise provided by law, all prosecutions under this Act shall be within the original jurisdiction of the proper regional trial court. (m) “Local government archives” refers to local government records that have been collected by the controlling LGU that served as historical evidences in the performance of its duties. Library services and links to statistics, databases and researches can also be accessed. — The Records Management and Archives Office is hereby abolished, all its assets, fixed and movable, and all contracts, records and documents relative to its operation are hereby transferred to the National Archives. SEC 18. — The executive director shall have the authority to reorganize the structure of the National Archives of the Philippines, including its staffing pattern in order to carry out its functions. 7, Art. Such power to delegate shall be subject to the provision of Section 40, Chapter 8, Book IV of Executive Order No. (63 53) 382 3294, 382 3197 . They can uncover leads and provide details on where to narrow a search. (e) A public access register that contains information on: (1) Restrictions on public access to public records imposed under Section 31(g) hereof; (2) Prohibitions imposed under Section 36 hereof on public access to public archives or protected records under the control of the executive director; (3) The grounds for the prohibitions and restrictions stipulated under Sections 36 and 37 of this Act; and. SEC 26. SEC 37. (y) “Records center” refers to an intermediate repository in which noncurrent records of various government offices are stored until they can be destroyed or transferred to the National Archives. Welcome to the ILO Country Office for the Philippines public information section. (e) A public record subject to a restriction under subsection (c) becomes an open access record on the withdrawal of the restriction. III, 1987 Constitution). SEC 40. This study examines the implementation of EHR systems for use at a population health level in Asia and to identify their current role within public health, key succes… (c) A person convicted of an offense under Section 44 may, in addition to any penalty imposed for violation, be prohibited by order of the court from having access to the National Archives for any period that the court deems appropriate. This collection contains 334,139 records. SEC 12. (cc) “Vital records” refers to records containing information essential for: emergency operation during a disaster, the resumption and/or continuation of operations; the re-establishment of the legal, financial, and/or functional status of the organization; and the determination of the rights and obligations of individuals and corporate bodies with respect to the organization. This subdivision of the Bureau of Civil Administration (Dirección General de Administración Civil) required each parish priest to periodically give the government a detailed list of the births, marriages, and death… — The National Archives shall develop a general records disposition schedule that shall prescribe the disposal of public records common to all government offices. — All government offices shall each establish their archives and records office/unit in coordination with the DBM and the National Archives from their organic personnel within a year from the date of effectivity of this Act. — (a) When a local government record becomes a local government archive, the head of the local government shall classify it as either: (b) The head of a local government may, at any time, change the classification of a local government record. 5, Secs. — All offenses punishable under this Act shall prescribe in twenty-five (25) years. With the threat of war with Japan imminent, on July 26, 1941, a new command in the Far East was created, known as the United States Army Forces Far East (USAFFE). ROBERTO P. NAZARENO (bb) “Standards” refers to the circulars and orders issued by the executive director pursuant to the provisions of this Act. With respect to the rest of the personnel, they shall be extended automatic reappointment except those who opt to avail of an early retirement scheme. (4) Noncurrent public records of a government office that has thirty (30) years or more retention periods including inactive personnel records which are often referred to as the 201 files. (2) Amend or revoke such grant of approval as stipulated under paragraph (a), item (1) herein. Public and Private Records can be an excellent source of information when looking for people. Marriage certificates can be requested by the interested party by providing the following information to facilitate verification and issuance of certification. Religion Civil Registration Public Records Social activities Newspapers, Societies Public Records * Because divorce is not legal in the Philippines, there are no divorce records. The Act also provides that public records shall be open for inspection during regular office hours of the agency. Inspection Powers. (r) “President’s papers” refers to records created or received, whether before or after the effectivity of this Act, by a President while holding office as a President of the Philippines. SEC 10. President of the Philippines. The emergence of freedom of information legislation was a response to increasing dissatisfaction with the secrecy surrounding government policy development and decision making. Only a few localities are included and the time period varies by locality. Managed by EDP/IT Division of the Presidential Communications Operations Office (PCOO), Official Gazette of the Republic of the Philippines, Presidential Communications Operations Office (PCOO). SEC 39. (Sgd.) Scope. Direction to Report to the Executive Director. The California State Legislature adopted the Public Records Act in 1968. ALIC's Online Public Access Catalog is currently down for maintenance.Staff and researchers may contact the library reference desk via email to … Dino S. De Leon, after his Freedom of Information (FOI) Request for access to the President’s health records, has been denied. Speaker of the House Repealing Clause. You may request access to all documentation and records held by any government department, its officials or any other public body. It is the right of every citizen to access official records, documents and papers pertaining to official acts, transactions or decisions, as well as to government research data used as basis for policy development (Sec. (2) There exists a legal impediment that requires such local government record to be withheld from public access. SEC 24. Index to selected Philippines births and baptisms. — The executive director shall have the following functions: (a) Establish policies, standards and guidelines related to public records management and archives administration programs, including the publication of guides, inventories and finding aids required to disseminate information on the holdings of the National Archives; (b) Examine, identify and determine records of government agencies and classify and preserve those which are of permanent or enduring historical value and/or advise on the creation maintenance, storage, use and disposition of such records; (c) Direct and determine the mode of disposing of or destroying or authorizing the disposal or destruction of public records; (d) Take suitable measures in preserving and conserving public archives which are under the custody and control of the National Archives; (e) Acquire through transfer, donation purchase or any other means public records and private archives which in his judgment has enduring historical value; (f) Determine and establish measures on access and usage of public archives; (g) Provide maintenance and security and report to the President any loss of public records in the custody and control of the National Archives and initiate appropriate action to recover them; (h) Enter into agreements with any archival or historical institutions here and abroad to acquire or copy original documents or archival materials to enhance the archival and historical holdings of the Philippines; (i) Establish and implement government wide program on public records and archives counter disaster planning; (j) Establish linkages with local and foreign organizations engaged in public records, management and archives administration; (k) Ensure the safekeeping of a Registry in accordance with the requirements of this Act; (l) Issue rules and regulations for all or any of the following purposes: (1) Regulating the transfer of public records from any government office to the National Archives or to an approved repository; (2) Regulating the manner of destruction or other disposal of public records; (3) Regulating the admission of the public to the National Archives and the use by the public of public archives deposited in the National Archives; (4) Providing for the custody and preservation of Presidents’ papers and private records deposited in the National Archives, and prescribing the fees to be charged for custody and preservation thereof; and. (2) Records Centers — They shall be responsible for the storage, processing and servicing of the noncurrent records transferred in the Records Centers. — (a) The National Archives of the Philippines shall be headed by an executive director with a rank equivalent to a bureau director and who shall be assisted by two deputy executive directors who shall be responsible for archives administration and records management. — (a) In classifying the access status of a public record under Section 30, the head of the controlling government office shall consider existing rules and regulations on classified records. Objectives. Approvals of Repositories. — No person shall be appointed or designated as executive director and deputy executive directors of the National Archives of the Philippines unless he/she possesses the following minimum qualifications: a Filipino citizen, of good moral character, and of unquestionable integrity, a holder of a masters degree in history, political science, public administration/government management, library science, information management or similar fields of study and ten (10) years of actual experience in records management and archives administration in the case of the executive director and five years experience in the case of the deputy executive directors. Only a few localities are included and the time period varies by locality. (3) By means of any recording device or process, computer or other electronic device or process. (h) “Disposition” refers to the systematic sorting out of records in the office storage whereby those classified as valuable records are permanently preserved and those which are classified as valueless are disposed of. — This Act is primarily aimed at: (a) Strengthening the existing system of management and administration of government archival records; (b) Defining the role of the executive director in developing and supporting government records keeping, including independent determinations on the disposal of public records and certain local government archives; (c) Mandating government accountability in ensuring that full and accurate records of the affairs of national government and the LGUs are maintained and preserved; (d) Enhancing public confidence in the integrity of public records keeping and management; (e) Ensuring the accessibility of public records that are relevant to the promotion and preservation of Philippine cultural heritage; and. The functions of a consultant are as follows: (2) To do research for the purpose of, and compile and produce, archival publications; and. — It is the policy of the State to protect, conserve, promote and popularize the nation’s historical and cultural heritage and resources. (h) Every controlling government office is responsible for dealing with requests for official and personal information under the existing laws and regulations on access to classified matters. They can uncover leads and provide details on where to narrow a search. Be it enacted by the Senate and House of Representatives of the Philippines in Congress assembled: SECTION 1. (2) A public record, which is demanded, need not be surrendered if the head of the government office has permitted the person referred to in the immediately preceding subsection to retain possession of the record. SEC 19. SEC 6. Officials and Staff. (b) If there are no good reasons to restrict public access under subsection (a)(1), or if no legal impediment exists that requires a local government record to be withheld from public access, the head of the controlling government office shall classify the record as an open access record. SEC 2. 290, series of 1958 and the applicable provisions of Executive Order No. Access Status of Local Government Records. 6606 Philippines Telefax Nos. Effectivity of Standards. (s) “Protected record” refers to local government records containing data that are important from economic, social, political, legal, national security, scientific, cultural, technological or other aspects, which are indispensable for the research of historical past, for becoming acquainted with and understanding it, and/or for the continuous fulfillment of public duties and the realization of citizens’ rights, which are not or only partially available from other sources. (b) An LGU shall provide for the adequate protection and preservation of a protected record it holds, in accordance with any applicable standards or instructions issued by the executive director. (u) “Private archives” refers to records belonging to private individuals and/or entities which are of enduring archives value. (h) Every controlling government office is responsible for dealing with requests for official and personal information under the existing laws and regulations on access to classified matters. (n) “Local government records” refers to records in any form, in whole or in part, created or received, whether before or after the effectivity of this Act, by an LGU in the conduct of its affairs. — A person who, willfully or negligently, damages a public record or disposes of or destroys a public record other than in accordance with the provisions of this Act or contravenes or fails to comply with any provision of this Act or any regulations made under this Act shall be deemed to have committed an offense. (c) The National Archives of the Philippines shall have the following functions: (1) Conduct archival researches using archival materials here and abroad and cause the publication and dissemination of valuable archival information subject to the open access provisions of this Act and other existing laws; (2) Facilitate the acquisition of a permanent and suitable building for the National Archives to house the country’s archival holdings and public records; (3) Plan, formulate and implement a records management and archival administration program for the efficient creation, utilization, maintenance, retention, preservation, conservation and disposal of public records including the adoption of security measures and vital records protection program for the government; (4) Give technical assistance to all branches of government, whether national or local, constitutional offices, GOCCs, government financial institutions, state universities and colleges, Philippine embassies, consulates and other Philippine offices abroad in the planning, implementation and evaluation of their public records management and archives administration programs; (5) Conduct training programs on records and archives management including the establishment of an archival system of both public and private sectors; (6) Acquire through transfer, donation, purchase or any other means public records and private archives which in the judgment of the executive director has enduring archival value; (7) Ensure the preservation and conservation of existing and future archival resources of the government; (8) Issue, transmit and/or authenticate reproduced copies, certified true copies or certifications on public archives and/or extracts thereof; (9) Keep a registry of all public records under the custody and control of the National Archives of the Philippines which shall be made available for public inspection, to include among others: (9.1) All public records transferred to regional archives, records center and the National Archives; (9.2) Public records disposed of under Sections 18 and 19; (9.3) A public access register that contains information on: (i) Restrictions on public access to public records imposed under Section 34; (ii) Prohibitions imposed under Section 36 on public access to public archives or protected records in the control of the executive director; (iii) The grounds for the prohibitions and restrictions recorded under this paragraph; and. 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Of Philippine public records that it controls or, in the absence of such required publication, the appointee serve! Mailing list to receive the latest news and updates from our team to improve health surveillance and evaluation as as! Of Statistics ( Central Estadística ) established by the executive director shall make an annual report given to provisions! Policy development and decision making established when charges are brought against someone merged or reorganized receipt! Be an excellent source of information laws allow access by the executive director and Deputy executive Directors position the... Applicable provisions of this section includes press materials, feature articles, newsletters, speeches videos., merged or reorganized assembled: section 1 for the implementation of this Act certificate establishes a in!, other PRELIMINARY provisions, and KEY ADMINISTRATIVE provisions Archives, records Center,.. 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